Last Updated: May 5, 2025

At Material Legal Technologies Inc. ("Material", "we", "us", or "our"), your privacy and the protection of your personal information are important to us.

By using our website or otherwise providing your personal information to us, you consent to the practices described in this Privacy Policy.

1. Scope of this Policy

This Privacy Policy outlines how Material collects, uses, shares, and safeguards your personal information when you interact with our website. It also explains how you can exercise your rights over your data, including how to access, correct, or delete your information.

Our website may contain links to third-party websites or services, such as our social media accounts. These third-party services are governed by their own privacy policies, and Material is not responsible for their practices.

2. What is “Personal Information”?

"Personal information" refers to any information about an identifiable individual. This may include your name, email address, IP address, or other data that can directly or indirectly identify you.

3. How We Collect Personal Information

We collect your personal information in several ways, including when you:

• Browse our website (e.g., through cookies or other tracking technologies);
  
• Submit forms or requests on our website;
  
• Communicate with us via phone, email, social media, or in person;
  
• Request services from us.
  

We may also derive anonymized or de-identified data, including with the help of technology or artificial intelligence, based on your interactions with us.

4. What Personal Information We Collect and Why

We only collect, use, and disclose your personal information as permitted or required by applicable laws. Below is an overview of the types of information we may collect and the reasons for doing so:

‍

Name, address, email, phone number, IP address, browser type, operating system, usage data, payment details:

• Respond to your inquiries and provide customer support
• Send notifications related to our services
• Customize and enhance user experience
• Maintain service functionality and sessions
• Process payments and issue receipts

Analytical data (e.g., usage patterns):

• Analyze website traffic
• Monitor system performance and security
• Generate statistical reports

Consent-based data (e.g., recordings, marketing info):

• Improve service quality via recorded interactions (calls, meetings)
• Conduct targeted advertising based on interests

We also use cookies as outlined below.

5. Cookies and Tracking Technologies

Cookies are small data files stored on your device. They help us operate our website, personalize content, analyze traffic, and deliver targeted advertising.

Types of cookies we use:

• Technical/Functional: Essential for core website operations, maintaining sessions, and remembering preferences. Cannot be disabled.‍
• Statistics: Collect aggregate data on user behavior to improve website performance.‍
• Marketing/Targeting: Used for personalized advertising and content delivery, including across third-party websites.

You can manage your cookie preferences through our cookie banner or browser settings.

Examples of third-party cookies used:

• Google reCAPTCHA (Functional, Marketing)
  
• Google Analytics (Statistics)
  

6. Consent

We collect and use your personal information with your consent. This may be:

• Explicit, such as ticking a box or signing a form;
  
• Implied, based on your actions or interactions with us.
  

We will seek additional consent if we intend to use your personal information for new purposes not previously disclosed.

7. Sharing Your Personal Information

We may share your personal information with the following categories of third parties:

• ‍Service Providers: To support our operations, such as website hosting, analytics, communications, marketing, and customer service.‍
• Partners: Occasionally for business development, subject to applicable privacy laws and with appropriate safeguards.‍
• Advisors: Legal, financial, or other professional advisors, when required.‍
• Regulators and Authorities: When required by law, court orders, or legal investigations.‍
• Investors: In the context of corporate transactions, as permitted by law.

Where personal information is shared, we take steps to ensure it remains protected, such as through contractual agreements with third parties.

8. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law (e.g., for legal or regulatory purposes).

9. Data Storage and Transfers

Your personal information may be stored in Canada or the United States. It may be transferred outside of Quebec or Canada, where privacy protections may differ.

In such cases, we implement safeguards such as contractual protections to ensure comparable levels of data protection.

10. How We Protect Your Information

We use appropriate technical and organizational measures to protect your personal information against unauthorized access, use, or disclosure.

However, no system is entirely secure. If you suspect a breach or security issue, please contact us immediately using the information in section 13.

11. Your Rights

Subject to applicable law, you have the right to:

• Access your personal information and receive a copy;
  
• Correct inaccurate or incomplete data;
  
• Delete outdated or unlawfully retained information;
  
• Withdraw consent to certain uses of your information.

To exercise your rights, please submit a written request to our Privacy Officer (see section 12). We may request identity verification before processing your request.

For more on your rights, visit the Commission d’accès à l’information du Québec (French only).

12. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, please contact:

Privacy Officer
Material Legal Technologies Inc.
bhavish@material.legal  

13. Updates to This Policy

This Privacy Policy is effective as of the “Last Updated” date above.

We may update this policy to reflect changes in our practices or legal obligations. When we do, we will notify you on our website or via another appropriate method.